Time Zone Meeting Planner
Find the best meeting time for your global team. Add team members across time zones and see a visual 24-hour grid showing everyone's availability with color-coded business hours.
How to Use
Schedule meetings across time zones in three simple steps.
Add Team Members
Search and add each team member's timezone. Customize their working hours if they differ from standard 9AM–5PM.
Pick a Date
Select the meeting date. The grid updates automatically to show the correct hours and timezone offsets for that day.
Find the Best Time
Look at the color-coded grid. Green means business hours. The tool highlights the best time slot automatically.
Color Guide
The grid uses three colors to show availability at a glance.
| Color | Meaning | Hours | Good for Meetings? |
|---|---|---|---|
| ● Green | Business Hours | 9:00 AM – 5:00 PM | ✅ Best time |
| ● Yellow | Early / Late | 7:00 AM – 9:00 AM / 5:00 PM – 8:00 PM | ⚠️ Acceptable with notice |
| ● Red | Outside Hours | 10:00 PM – 6:00 AM | ❌ Avoid |
Best Practices for Global Teams
Tips for scheduling meetings across multiple time zones.
Rotate Meeting Times
If you meet weekly, rotate the meeting time so the early morning/late evening burden is shared fairly across the team.
Record When Possible
For team members who can't attend live, record the meeting and share notes so nobody misses important updates.
Avoid Red Zones
Try to schedule when everyone is at least in yellow. If someone is in red, consider an async alternative for that person.
Frequently Asked Questions
Common questions about planning meetings across time zones.
Use a visual time zone meeting planner that shows each person's local time on a 24-hour grid. Look for the time slot where the most people are in business hours (green). The tool highlights this automatically with a star marker.
You can add up to 8 team members with different time zones. Each person gets their own row in the grid with color-coded availability based on the hours you set.
Yes! Each team member has custom start and end time inputs. By default it is set to 9 AM to 5 PM, but you can adjust for people who work different shifts.
The star marks the best meeting time — the hour where the most team members are in business hours (green). If there is a tie, it picks the time closest to the middle of the work day.
Yes. The grid uses up-to-date timezone data and automatically adjusts for daylight saving time based on the selected meeting date. The offsets update in real time as you change the date.